ROC Annual Compliance for Companies and LLPs
Annual returns, financial statements, auditor and board filings prepared and submitted on the MCA portal on schedule.
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ROC annual compliance is the set of yearly filings that every company and LLP must make with the Registrar of Companies, including financial statements, the annual return, auditor details, and for LLPs the statement of accounts and annual return. It applies to every registered entity, whether it is trading, loss-making or dormant. Our team of company secretaries builds your compliance calendar, prepares board and general meeting records, coordinates with your auditor and files each form on the MCA portal so that late fees and the risk of being struck off are avoided.
Who provides this service: our team of Company Secretaries and compliance specialists.
Who Needs ROC Annual Compliance?
- Private limited companies, whether active, dormant or recently incorporated
- LLPs that must file the statement of accounts and annual return each year
- One person companies and small companies that follow the simplified annual return process
- Founders who want a single team to track meetings, filings and director records
- Companies preparing for a funding round or due diligence that need clean ROC records
Key Benefits
- A compliance calendar built for your entity type, showing every filing and meeting due in the financial year
- Board meeting, AGM and resolution records prepared in the form the Companies Act expects
- Financial statements filed with the Registrar after audit, and the annual return prepared from your member records
- Auditor appointment and related filings handled so that the statutory auditor is always properly on record
- LLP statement of accounts and annual return prepared and filed for LLP clients
- Status checks on director KYC and other open items, so a missed item does not hold up the main filings
How It Works
Set up the compliance calendar
We review your entity type, financial year and past filings, then list every meeting, form and due date that applies to you for the year, so each deadline has an owner and a reminder.
Collect books and records
We gather the audited accounts, member and director details, loan and deposit information and any changes during the year, and check them against Registrar records so that the forms match your books.
Hold meetings and prepare resolutions
Our team drafts board notices, minutes, the director report inputs and the general meeting papers, so approval of accounts and appointment of the auditor are properly recorded before the filings.
Prepare and review the forms
The financial statement form, annual return, auditor appointment and other event-based forms are prepared, reviewed against the accounts and shared with you for approval before they are signed digitally.
File on the MCA portal
We upload the forms with signatures of the directors or designated partners and the professional where needed, pay the prescribed fees, and track each submission until the Registrar marks it approved.
Hand over records
You receive the filed forms, challans and acknowledgements with a closing note listing what is complete and what is coming next, so records are ready for banks, investors and due diligence.
Documents Required
- Corporate identification number (CIN) or LLP identification number (LLPIN)
- Digital signature certificates of directors or designated partners
- Audited financial statements and the auditor report
- Details of members, shareholders or partners, with their holdings or contributions
- Minutes and attendance records of previous board and general meetings
- Details of loans, deposits and related party transactions during the year
- Auditor consent letter and appointment details
- Director KYC status and any pending change-of-particulars filings
Timeline and Fees
Indicative timeline: An ongoing yearly service. Each filing is usually prepared within days of receiving audited accounts, but statutory due dates and MCA portal timelines decide when forms must be submitted.
Professional fee: The fee depends on the entity type, the number of forms and meetings in the year, the state of past records and whether accounting or audit support is included. Government filing fees are paid at actuals. Contact our team for a written annual quote.
What Can Go Wrong if This Is Missed or Done Incorrectly
- Additional fees for late filing grow with the length of delay and can far exceed the cost of filing on time
- A company that does not file for continuous years can be struck off the Registrar records
- Directors of companies with continued filing defaults can face disqualification under the Companies Act
- Officers in default may be personally liable for penalties for missing meeting and filing requirements
Frequently Asked Questions
What forms does a private limited company file every year with the ROC?
The usual set is the financial statement form (AOC-4) and the annual return (MGT-7, or MGT-7A for small companies and OPCs), plus auditor appointment (ADT-1) when it is due. Other forms apply depending on events such as deposits, director changes or dues to small suppliers. We list the ones that apply to you.
What is the deadline for filing AOC-4 and MGT-7?
The deadlines are counted from the date of the annual general meeting: the financial statement form falls due within thirty days of the meeting and the annual return within sixty days. The meeting itself must be held within the period the Act allows after year end. Check the portal for current notified extensions.
Do dormant or loss-making companies still need to file?
Yes. Annual filing is required of every registered company and LLP whether or not it has revenue. Having no transactions does not remove the duty to hold meetings, keep accounts and file with the Registrar. Skipping filings is one of the main reasons companies are struck off or directors are disqualified.
What happens if ROC annual filing is missed?
The Registrar charges additional fees that increase with the length of the delay, and continued default can result in notices, strike-off of the company and disqualification of directors under the Companies Act. Penalties may also fall on officers in default. Filing late is far less costly than leaving the default to run.
What annual filings does an LLP need to make?
An LLP files a statement of accounts and solvency (Form 8) and an annual return (Form 11) with the Registrar every year. Form 11 is due earlier than Form 8, and both attract additional fees for delay. Some LLPs also need an audit. We prepare both forms from your accounts and partner records.
Can late annual filings be regularised after several years?
Often yes, but it takes more effort. Delayed forms can be filed with the prescribed additional fees, and past defaults may need review of accounts, meetings and director status. If the company has been struck off, restoration may be needed first. We assess the position before recommending a route.
Official Sources
Rules, forms and fees change. Check the current position on the official portal:
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Last reviewed: . Laws, fees and procedures change; check the official portal before you act.
Disclaimer: The information on this page is for general informational purposes only and does not constitute professional legal, tax or compliance advice. Requirements vary by situation. Please consult a qualified CA or CS for advice specific to your needs. Government fees and timelines are subject to change; verify with the relevant authority before proceeding.