Private Limited Company Registration Online in India
Incorporate your private limited company through MCA with a team that handles name, documents, filing and the first steps after.
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Private limited company registration is the process of incorporating a separate legal entity under the Companies Act, 2013 with the Registrar of Companies through the MCA portal. It is chosen by founders, startups and growing businesses who want limited liability, a structure that investors recognise and ownership that can be shared through shares. A private company needs at least two directors and two shareholders, and at least one director who is a resident in India. Our team of Company Secretaries guides you on structure and name, prepares the incorporation documents, files the application and supports you through the first compliance steps after incorporation.
Who provides this service: our team of Company Secretaries and compliance specialists.
Who Needs Private Limited Company Registration?
- Founders who want their personal assets kept separate from business liabilities
- Startups planning to raise money from angel investors, venture funds or institutional lenders
- Family businesses moving from a proprietorship or partnership into a formal corporate structure
- Entrepreneurs who want to issue shares to co-founders and employees over time
- Overseas founders and NRIs setting up an Indian entity with at least one resident director
Key Benefits
- A discussion on whether a private company suits your plans compared with an LLP, an OPC or a partnership
- Name shortlisting with checks against existing company names and registered trademarks, to reduce the risk of rejection
- Memorandum and articles prepared around your real business activities, share structure and control preferences
- Digital signatures and director identification numbers arranged for the proposed directors and subscribers
- One integrated filing on the MCA portal, covering incorporation along with PAN, TAN and other linked applications
- A first-30-days checklist covering the bank account, share certificates, first board meeting and first auditor
How It Works
Plan the structure
We discuss directors, shareholders, share capital, registered office and the business activity, and confirm that the company form matches your funding, ownership and long-term growth plans.
Arrange digital signatures and DINs
Proposed directors and subscribers need digital signatures. We arrange them and prepare the identity and address verification, and the DIN application for those who do not already hold one.
Shortlist and apply for the name
We check your preferred names against the MCA register and trademark records and apply for name approval through the integrated incorporation form. Names that are close to existing ones are often rejected.
Draft the MOA and AOA
We draft the memorandum with objects that cover your actual activities, and articles that deal with share transfers, director appointments and decision-making, so that you are not forced to amend them early.
File the incorporation application
We complete the integrated form, attach the documents and proofs, pay the fee and stamp duty applicable in your state, and submit the application to the Registrar of Companies for processing.
Receive the certificate and begin post-incorporation steps
The certificate of incorporation carries the company’s identification number, with PAN and TAN issued through the same process. We then guide you on the bank account, first board meeting and other early compliances.
Documents Required
- PAN card of each director and subscriber, and passport for foreign nationals
- Aadhaar or another government identity proof, and a recent photograph of each person
- Address proof of each director, such as a bank statement or utility bill that is recent
- Proof of the registered office address, such as a utility bill or property tax receipt
- Rent agreement with a no-objection letter from the owner, if the premises are rented
- Digital signature certificates of the proposed directors and subscribers
- Consent of each director to act and declarations from subscribers
- Two to three proposed company names and a description of the intended business
Timeline and Fees
Indicative timeline: Typically one to three weeks from submission of complete documents. The actual time depends on name approval, any queries raised by the Registrar of Companies and how quickly signatures and documents are completed.
Professional fee: Our professional fee depends on the number of directors and subscribers, whether foreign nationals are involved, the complexity of the share structure and which linked registrations you want included. Government fees and stamp duty vary by authority and state and are paid at actuals. Contact our team for a written quote.
What Can Go Wrong if This Is Missed or Done Incorrectly
- Operating as a sole proprietor or partner leaves you personally exposed to the debts of the business
- A badly drafted memorandum or articles can restrict future business activities or force costly amendments
- Missing the early post-incorporation filings can lead to penalties and complications with the Registrar
- Choosing a name that conflicts with an existing trademark can lead to a dispute or a forced rebrand later
Frequently Asked Questions
How many directors and shareholders does a private limited company need?
A private company must have at least two directors and at least two shareholders, and one person can be both a director and a shareholder. At least one director must be a resident in India. The law also caps the number of members at a fixed limit, so very large shareholder groups need a different structure.
What is the difference between a private limited company and an LLP?
Both give limited liability, but a company is owned through shares and is the structure usually preferred by institutional investors, while an LLP is owned through partnership contributions and has a lighter compliance load. Taxation and audit rules also differ, so the choice depends on funding, scale and long-term plans.
Is there a minimum capital needed to register a company?
The current law does not set a minimum paid-up capital for a private company. You still decide the authorised capital and the shares issued to the subscribers, and stamp duty and fees are linked to the authorised capital in many states. The capital should be realistic for your business needs.
Can an NRI or a foreign national be a director or shareholder?
Yes, subject to the rules on residence and to foreign exchange and foreign investment regulations. At least one director must be an Indian resident, and certain sectors have restrictions on foreign ownership. Foreign subscribers need notarised or apostilled documents, and our team confirms the requirements before the filing starts.
Why do company name applications get rejected?
Most rejections arise because a name is identical or too similar to an existing company or a registered trademark, or because it contains words that need government approval or suggest an association with government. A well-researched shortlist and a distinctive name, ideally with a trademark check, reduce this risk.
What must I do after the certificate of incorporation arrives?
You should open the company bank account, bring in the subscriber’s capital, issue share certificates, hold the first board meeting and appoint the first auditor within the time the Act allows. The declaration for commencement of business must also be filed before business operations begin. Our team provides a dated checklist for these steps.
Official Sources
Rules, forms and fees change. Check the current position on the official portal:
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Last reviewed: . Laws, fees and procedures change; check the official portal before you act.
Disclaimer: The information on this page is for general informational purposes only and does not constitute professional legal, tax or compliance advice. Requirements vary by situation. Please consult a qualified CA or CS for advice specific to your needs. Government fees and timelines are subject to change; verify with the relevant authority before proceeding.